Columbia University

Faculty of Arts and Sciences

Space Policy for Arts and Science Departments, Centers and Institutes

Space is an extremely important resource for the Arts and Sciences. It is largely a fixed asset and must be carefully managed. This is especially true in the sciences where externally-funded grants and contracts often place additional demands on available space. The following guidelines derive from the Arts and Sciences-wide space policy established by the Planning and Budget Committee, and are intended to aid departments in making decisions about the use of space. While these, in general, represent the way in which departments are expected to manage space, there may be occasions when exceptions are warranted. In the absence of a space problem, and when a strong argument can be made for such action, departments will have the discretion to relax the policy.

1. All space belongs to Arts and Sciences; no department or individual has an automatic claim to space.

2. Full-time tenured faculty are entitled to an office. While it is desirable that non-tenured faculty each have an office, it may be necessary that they have shared offices.

3. Full-time paid officers of research may occupy shared offices. Officers of research may be permitted to retain their offices for up to one academic year following the loss of external support if the department has the space available.

4. Visiting faculty are entitled to shared offices.

5. Adjunct faculty will be given shared offices, with a minimum of five and a maximum of ten adjuncts per office.

6. Emeritus faculty may be permitted to retain their faculty offices for one academic year following retirement, and may be permitted to remain for a second year if the department has the space available.

7. Full-time professorial rank faculty with externally-funded grants and contracts may be given research space for the conduct of that research. Research space will be reassigned at the completion of funded research. Faculty may be permitted to retain their research space for one academic year following the completion of funded research if the department has the space available.

8. Full-time officers of research with externally-funded grants and contracts may be given research space for the conduct of that research. Research space will be reassigned at the completion of funded research. Officers of research may be permitted to retain their research space for up to one academic year following the completion of funded research if the department has the space available.

9. Officers of instruction and officers of research are entitled to no more than one office on the Morningside Campus.

10. Rooms that provide service functions, such as copy machines and computers, should not be located in windowed rooms.

11. Departments should periodically undertake comprehensive reassessments of the use of all space. Refinement and adjustments occur on an annual basis within the context of ongoing departmental discussions.

May 1998